General information on data processing

1. Scope of processing of personal data
EKONID takes the protection of your personal data very seriously. We want you to know in which cases we collect what kind of data and how we use them.

We generally only process personal data of our users as is necessary to provide a functioning website and our content and services. We only process personal data of our users on the relevant legal basis including the EU General Data Protection Regulation (GDPR). Legal basis can be a contractual obligation, our legitimate interest or consent provided by the individual user. Sometimes prior consent cannot be obtained and thus the processing of personal data is permitted by law.

This privacy policy explains how we collect and process your personal data through your use of this website including any data you may provide through this website when you use our enquiry form or decide to contact us by e-mail.

This website is not intended for minors and we do not knowingly collect data relating to minors. Persons under the age of 18 may not submit any personal data to us without the permission of their parents or legal guardians.

We applied technical and organizational measures to ensure that we, as well as external service providers, follow the data protection regulations.

This website contains links to websites of other providers. We cannot guarantee that such providers abide by the data protection regulations.
In order to further develop this website and implement new technologies to improve our services, changes to this privacy policy may apply, if necessary. Therefore, we recommend you to regularly check it.

2. Legal basis for processing of personal data

• The individual has given her/his consent to the processing of her/his data for one or more specific purposes (Article 6 (1) (a) GDPR).
• It is necessary for entering into or performing a contract with the individual (Article 6 (1) (b) GDPR).
• It is necessary for the purposes of legitimate interests pursued by the controller or a third party, except where these interests are overridden by the interests or the fundamental rights and freedoms of the individual which require protection of personal data (Article 6 (1) (f) GDPR).

3. Data storage and deletion
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for including for the purposes of satisfying any legal, accounting or reporting requirements. To determine the retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Use of the Website and data processing

1. Scope of processing of personal data
Each time our website is accessed, our system automatically collects data and information from the system of the accessing computer. Every visit to the Internet Services of EKONID is recorded in a server log file. In this server log file, the following information will be recorded:

• Browser type and its version
• User’s operating system
• User’s internet service providerUser’s IP address
• Date and time of access
• Websites accessed by the user's system through our website

The temporary processing of the IP address is necessary in order to deliver the website to the user’s computer. For this purpose the user’s IP address needs to be saved for the duration of the usage.

The logfiles are saved to ensure the functionality of our website. This data enables us to optimise our website and to ensure the security of our information technology systems. In this context, we will not process personal data for any other purposes.

2. Legal basis for processing of personal data
The processing and storage of the data in logfiles is necessary for the operation of the website. Legal basis for the temporary processing is our legitimate interest (GDPR Article 6 (1) (f)).

3. Data storage and deletion
We will delete your data when the processing of the data is no longer required to fulfil the purposes we collected it for. When we process the data for the provision of our website, your data will be deleted when the website session ends.

When we process data in logfiles, we will generally delete the data shortly after the processing. Extended storage is possible. In this case, the user’s IP address will be deleted or pseudonymised in order to prevent the identification of the user.

Newsletter “EU-ASEAN Business Update” and data processing

1. Scope of processing of personal data
On our website, you are able to order our Newsletter “EU-ASEAN Business Update” by e-mail to info@eibn.org or through our enquiry form implemented on the website. We will collect and process your personal data you provided to us in either of these two ways.

2. Legal basis for processing of personal data
Legal basis for the processing of your personal data provided to us in our enquiry form or by email is our legitimate interest (GDPR Article 6 (1) (f)). Your personal data will be exclusively used for your newsletter subscription with us.

3. Data storage, deletion and individual rights
We will process your personal data as long as required to fulfil the purposes we collected it for. Your personal data will be deleted in accordance with our data retention rules and/or legal obligations.

There will be no transfer of your personal data to third parties. We will only use your personal data in order to communicate with you about your enquiry and for the newsletter subscription.

You can unsubscribe from our newsletter at any time by contacting us on info@eibn.org.

Login / register, enquiry form, “Virtual Market Place”, contact by e-mail and data processing

1. Scope of processing of personal data
On our website we provide an enquiry form that can be used to get in touch with us electronically for any kind of enquiry. We will collect and process the compulsory data provided to us in this form according to the reason you have sent the data for.

Compulsory data to be provided in the enquiry form:
- Company Name
- Organizational Type
- Contact Person
- Title
- Sector
- EU Member State
- Presence in Indonesia
- Phone
- E-mail
- Reason for Enquiry
- Your Enquiry

On our “Virtual Market Place” users may register their company information to a Virtual Market Place Directory and search for, submit, reply to and receive business opportunities. We will collect and process your personal data provided to us.

Data to be provided in the “Search Opportunities Form” (one of the following compulsory):
- Sector
- “I want to”
- Opportunity Type
- Target Market

Compulsory data to be provided in the “Submit an Opportunity Form”:
- Opportunity Type
- “I want to”
- Sector
- Target Market
- Opportunity Title
- Opportunity Description

Registration / Login:
In order to be able to send information through the enquiry form or the virtual market place, download business reports or search in the EIBN company directory, users need to register once by completing our registration form and login (by e-mail and password) every time after having accessed the website. We will collect and process your personal data provided to us by registering and logging in.

Compulsory data to be provided in the registration form:
- Organizational Type
- Name
- Sector
- Country
- City
- Phone
- Contact Person
- Company Position
- E-mail
- Password
- Confirmation of password

Further, you can contact us by e-mail (info@eibn.org or individual mail address indicated on the website). We will collect and process your personal data provided to us in your email. We will only use your personal data in order to communicate with you about your enquiry.

2. Legal basis for processing of personal data
Legal basis for the processing of your personal data provided to us is our legitimate interest (GDPR Article 6 (1) (f)). Should your contact with us through our enquiry form, “Virtual Market Place” or by e-mail result in a contract, another basis for the processing is the fulfilment of our contractual obligation with you (GDPR Article 6 (1) (b)).

3. Data storage, deletion and individual rights
We will process your personal data as long as required to fulfil the purposes we collected them for. Your personal data will be deleted in accordance with our data retention rules and/or legal obligations.

We will generally not transfer any personal data to third parties.

You can make a request to delete or amend your personal data with us at any time. Please contact us on info@eibn.org. If we need your personal data for pre-contractual considerations, to fulfil our contractual obligations with you or to adhere to any other obligation, an early deletion is only possible in accordance with our contractual and/or legal obligations.

Transfer of personal data to third parties

1. General information
Data that have been recorded as a result of a visit to this website, will only be transferred to third parties, if we are obliged or it is necessary to do so by law (e.g. contractual obligations, legal action or prosecution due to attacks on EKONID’s internet infrastructure).

2. Website provider
In the context of processing personal data, the data is passed on to the provider that operates the website and other providers of technical support. The data processing is governed by contracts with these service providers.

3. Website analysis with Google Analytics
This website uses Google Analytics, a web analytics service provided by Google (1600 Amphitheater Parkway Mountain View, CA 94043, USA). Google Analytics uses "cookies" which are text files placed on your computer and/or device to help the website analyze how users use the site. The information generated by the cookies about your use of the website (including your IP address) will be transmitted and stored in the United States. Under the terms of the agreement, which website operators have entered into with Google, they use the information collected to compile an evaluation of website usage and website activity and to provide services in relation to website usage.

You may refuse the use of cookies by selecting the appropriate settings in your browser. However, please note that if you do this, you may not be able to use the full functionality of this website.

Furthermore, you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the opt-out browser add-on available here.

Your rights

You have the right to be informed, the right of access, the right of rectification, the right to erasure and the right to restrict the processing of the personal data that we hold about you within the limits of the current data protection legislation. Please contact us on info@eibn.org, if you would like a copy of your personal information. You may ask us to correct or remove personal information you think is inaccurate. Please contact us, should you wish to exercise any of these rights. We will check the legal requirements for the exercise of these rights.

How to raise a complaint

In case of any complaints, we would appreciate the chance to deal with your concerns before you take legal action, so please contact us on info@eibn.org in the first instance. Thank you.

Data Controller

For further information about our treatment of personal data, please contact us:

Perkumpulan Ekonomi Indonesia-Jerman (EKONID)
Deutsch-Indonesische Industrie- und Handelskammer (EKONID)
German-Indonesian Chamber of Industry and Commerce (EKONID)
Jl. H. Agus Salim No. 115
Jakarta 10310
Indonesia
Tel.: +62 21 315 4685
Fax: +62 21 315 5276
E-Mail: info@eibn.org